Records Management

Extending Records Management
with Proactive File Governance

Records management is a critical function for organizations seeking to gain control over exploding volumes of digital content, and a key component of effective information governance.
But many organizations begin records management initiatives and are quickly overwhelmed, or only manage records within specific “stove-piped” applications, because it is too difficult to govern and manage across a large, diverse corpus of electronic information and infrastructure.
Traditional file plans worked in the paper world but do not translate to the digital world.

There is simply too much information to classify into complex file plans, especially since most organizations have no insight to most of their stored data. This lack of insight makes it impossible for organizations to create retention policies. The lack of policies creates a situation where information is retained forever (incurring higher storage costs and increasing risk).

With Digital Reef file governance, organizations can gain the insight into information stores to determine what kinds of records management policies should be set and to which information assets those policies should be applied.

With Digital Reef, organizations can gain the insight into information stores to determine what kinds of records management policies should be set and to which information assets those policies should be applied.

Digital Reef enables enterprise records management organizations to:

• Proactively initiate records management and file governance programs - Use Digital Reef to quickly discover and understand information and create categories and classifications to which retention policies can be applied.

• Automate file governance and consistent policy applications across all enterprise information sources - Because Digital Reef can collect, process, and analyze information in-place and from any source, the right policies can be applied to information no matter where that information is stored.

• Extend investments in existing content and records management and search technology - There is no need to rip-and-replace existing technology because Digital Reef can look at information where it is stored, or look at existing indices, analyze the data and then feed the data to content or records management applications.

To learn more about Digital Reef for records management contact us at info@digitalreefinc.com.